Accounting Administrative Assistant

With 1,400 employees in 55 countries, Business France has a mission to foster business relations of France worldwide.

We are a government agency that operates like a company. Our 100+ employees in North America are based in 6 offices in the USA and 2 offices in Canada.

We are looking for an Administrative and Accounting Assistant to perform detailed accounting and administrative assignments. The position is based in
Toronto.

Key responsibilities

This position would require a strong understanding of basic accounting principles. A successful candidate should enjoy working with numbers and spreadsheets, have a desire for accuracy, high attention to detail and be able to meet deadlines.

The Administrative and Accounting Assistant will work under the general supervision of the Administrative and Accounting manager located in New York.

  • Process and reconcile invoices and purchases.
  • Perform necessary accounting needs including tracking financials and inventory, entering data quickly and accurately.
  • Compile, review accounting documents and statements, establishing and maintaining internal controls to support the financial infrastructure.
  • Verify the accuracy of information in the system, maintaining well-organized filing and tracking systems.
  • Communicate regularly with management, ensuring clear communication for all related accounting.
  • Keep inventory of office supplies.
  • Maintain and organize contract and other accounting files.
  • Verify and process employees' travel expenses.
  • Assist with projects as needed and perform other duties as assigned.
  • Maintain the fixed assets register and physical control.
  • Handle incoming phone calls, FedEx shipments and mail distribution

Qualifications, Skills and experience required

  • Familiar with general Accounts Payable processes.
  • Strong organizational and time management capabilities.
  • Good knowledge of SAP and Excel.
  • Ability to work in English and French
  • Bachelor's degree with at least 5 years of accounting and administrative experience.
  • Always maintain confidentiality of information and data.
  • You are authorized to work in Canada

Working Conditions

  • Opportunity to work in a multicultural environment that promotes agility, creativity, and teamwork.
  • Flexible working hours with the possibility of telecommuting.
  • Extended leave policies (exceptional leave and additional vacation days with seniority)
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